Payroll Specialist

It all started more than 168 years ago when Elisha Graves Otis invented the modern elevator and forever changed the urban landscape. Today, the company that bears his name is the world's leading provider of elevators, escalators and moving walkways, moving more than 2 billion people every day.

We strive to be the best. To us this means we set big goals, rise to achieve them, and win as a team. At Otis, we move the world forward and our people the most important asset.

Payroll Specialist

Location: Otis Vienna HQ

Position Overview

In this role, you will oversee the entire payroll process for Austria, ensuring accuracy and efficiency. You will collaborate closely with a small team to deliver precise payroll services. Additionally, you will work together with Otis HR Employee Services, HR business partners, key vendors like ADP, tax authorities, and unions to guarantee timely and accurate payroll execution.

Duties and Responsibilities:

• Coordinate Payroll Activities: Oversee all operations related to Austria's payroll, ensuring smooth execution of end-to-end payroll processes, and manage the full cycle for our outsourced payroll solution.
• Collaborate on Sage: Work with Sage to deliver accurate and timely payroll services for Otis Austria, maintaining high standards of efficiency and reliability.
• Process Monthly Payrolls: Responsible for processing monthly payrolls, guaranteeing precision and timeliness for all payroll-related transactions.
• Ensure Accurate Calculations: Ensure the correct calculation of statutory payments and deductions, adhering to local legal requirements and company policies.
• Maintain Controls and Compliance: Ensure all controls and approvals are completed, supporting both internal and external audits as well as SOX compliance reviews.
• Cooperate with Finance Team: Work collaboratively with the Finance Team for accurate payroll bookings and smooth monthly closure activities, contributing to overall financial integrity.
• Respond to Employee Queries: Address and resolve employees' payroll-related questions, providing clear and helpful information in a timely manner.
• Provide Team Support: Act as a backup for colleagues within the payroll team, ensuring continuity and support during absences or peak times.
• Flexibility in Hours: Periodic non-standard hours when necessary to support payroll production, demonstrating commitment to meeting deadlines.

To be successful in this role you will have:

• Experience: 3-5 years of hands-on experience in Austria payroll processes, showcasing advanced expertise in local payroll practices
• Knowledge of Legislation: Advanced knowledge of Austria Payroll Legislation is essential to ensure compliance and accuracy
• Communication Skills: Demonstrated proficiency in English & German
• Technical Proficiency: Familiarity with Sage Payroll software, Workday, and ServiceNow is preferred, enabling smooth integration and use of these tools
• Preferred Experience: Experience in processing Stock Options and RSUs is advantageous, adding valuable expertise to our team
• Shared Service Environment: Previous experience working in a shared service environment is beneficial, showcasing adaptability and collaboration.
• Problem Solving and Decision Making: Strong problem-solving and decision-making skills
• Deadline Management: Ability to manage deadlines effectively, demonstrating resilience and focus

Our promise to you:

• A fair salary of at least EUR 59,766.98 per year (according to the KV) plus overpayment for performance-related pay
• Monthly Meal allowance
• Modern working with advanced digital equipment and flexible working hours and locations
• We offer you a collegial and respectful working environment
• We welcome new ways of thinking, fresh perspectives, and creative approaches

If you thrive in a collaborative environment and have a keen eye for detail, we would love to hear from you! Please apply directly on our career platform.

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