Assistant to the Founding Management Board (f/m/d)

TRANSFORMINGTOMORROW: MAKE A DIFFERENCE WITH US.

IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

Join us as an Assistant to the Founding Management Board (f/m/d)*

While the Assistants function as a cohesive team providing mutual support, each role has a specific focus. In this position, your dedicated focus area is supporting IT:U's Founding Directors.

Assistant to the Founding Management Board (f/m/d)

Your tasks and responsibilities:

• Proactively structure the daily organizational workflow, manage administrative matters, and handle inbox and calendar coordination with the autonomy to independently schedule non-conflicting meetings
• Plan, organize, and manage business travels
• Facilitate communication with internal stakeholders while balancing and understanding competing priorities
• Coordinate, prepare, and host meetings with external stakeholders, ensuring a first-class experience for guests and partners during onsite appointments
• Work in close and proactive collaboration with other Assistants in the Office to the Board, ensuring reliable holiday and sick leave coverage
• Depending on your skill set and interest, potentially support the implementation of strategic projects, assuming special tasks, and prepare Board Briefings as needed

Your strengths and skills:

• Experience in back-office support for senior executive positions; C-level support experience and/or experience in a university-related environment is of advantage
• Proficiency in MS Office (especially Outlook and SharePoint)
• Familiarity with CRM tools like HubSpot is considered a plus
• Highly structured, proactive, and "hands-on" approach with a strong sense of initiative and flexibility
• Team-oriented mindset combined with resilience, loyalty, and absolute trustworthiness when handling confidential information
• Fluent in German and English (minimum level C1)

What you can expect:

• Diverse and independent work in an innovative educational and research institution with an international focus
• A unique opportunity to help build a new university
• Informal culture and social activities that promote a positive work environment
• Free parking or Climate Ticket Upper Austria (very good public transport connection)
• Flexible working hours through a flextime model and the option for home office

Salary

• Come as you are - we value and promote diversity in our team. Everyone is encouraged to reach their full potential, realize ideas and seize opportunities. Regardless of age, skin colour, religion, gender, sexual orientation or origin, we welcome applications from all people equally.

About this job

Unfilled vacancies: 1 vacancy unfilled for this position

About the company

Employer: IT:U - Interdisciplinary Transformation University Austria

Locations: Linz

Details about this job

• Monday to Friday
• 38,5 hours

• Linz

• MS Office

• CRM tools
• HubSpot

• German C1
• English C1

• Parking space
• Transportation allowance
• Good transportation connections
• Flexible working hours
• Home office

Contact person

People & Talent Partner